Trojans Hockey

SAFEGUARDING

Trojans Hockey Club is committed to creating and maintaining a safe and positive environment for all young people involved in hockey. It accepts its responsibility to help safeguard the welfare of all young people and protect them from poor practice, abuse and bullying.
 
Trojans Hockey Club as a provider of opportunities for young people in hockey accepts that we are required to fulfill our duty of care, which means that we must do everything that can be reasonably expected of us to help safeguard and protect young people from any reasonably foreseeable harm.


Every individual and organisation within the Hockey Family has a role and responsibility to help ensure the safety and welfare of young people. 
 
We advise all parents, club officers, coaches, and any club volunteer or agent over the age of 18 to be familiar with the following: 

 

England Hockey safeguarding SafeD
Trojans Hockey 
Safeguarding and Protecting Young People in Hockey Policy​
Trojans Hockey 
Anti-bullying Guidance
Trojans Hockey 
Reporting Proceedures
Trojans Hockey 
Junior Concussion and Head Injury Guidance
Trojans Hockey 
Parent Guide

Safeguarding and Child Protection Policies

All parents, club officers, coaches, and any club volunteer or agent over the age of 18 who has contact with Junior players (under the age of 18)  must be familiar with and agree to our policies regarding safeguarding.

 

Please also look at the following England Hockey guidance and make sure you are aware of the policy, procedures and best practice guidance:

You will find a complete list of England Hockey’s Safe D policies and template here

Parents, please also make note of the following:

  • Welfare officer contact details and role description

  • Child Protection Organisation contact detail 

Welfare Officer Role and Contact Details

Name: Jaimie Ellis

Contact: welfareofficer@trojanshockey.co.uk

 

 

Jaimie plays ladies hockey and coaches U14 Girls. She will usually be found at

the club on Monday and Thursday evenings during training. She is always

available via email.

Please contact Jaimie if you have any questions about safeguarding.

A copy of the welfare officer role and description can be found here

DBS Clearance Process

 

If you are a coach, assistant coach, team manager, committee or management team member, captain or vice-captain of any team or any type of volunteer who has regular contact with anyone under 18 you must get a DBS (Disclosure and Barring Service) check. Junior helpers age 16 or above must also be DBS checked.

The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) have merged into the Disclosure and Barring Service (DBS) so that what used to be referred to as a 'CRB check' is now a 'DBS check.'

Our DBS Liaison Officer, Jaimie Ellis can help guide you through the DBS process. You can see what documents you will need to provide on the DBS website page:

Guide to Disclosure and Barring Service (DBS) checks 

Please note that a DBS is specific to the organisation for which you are having it done - if you have a CRB/DBS from another organisation, you will still need one for Trojans Hockey Club. This is a characteristic of the DBS system, not Trojans Hockey Club.

Process of getting a DBS Check

The first step is to email Jaimie Ellis with your name and role at Trojans (i.e. coach, captain, volunteer). Trojans will pay for the cost of a DBS Check. DBS checks are valid for 3 years.

Here is how the process works:

  • Jaimie creates an online application with the online ‘TMG CRB’ service using your full name and email address (you cannot do this yourself, it has to go through our TMG CRB administrator). You will receive an email from TMG CRB with a link to your online application form.

  • Click on the link, fill in the form and submit it to TMG. Jaimie is notified by the system that the application has been activated and will let you know.

  • You need to see Jaimie in person within 28 days of the application being activated in order for her to verify the ID document that was used in filling the online form.

  • You will receive a paper copy of the DBS in the post.

  • You then need to let Jaimie know the number in the top right hand corner of the DBS paper statement.

NB - If the in-person verification with Jaimie is not done within 28 days of the application being activated, the whole process needs to start again. After 28 days an applicant who has not been verified in person will be deleted from the TMG CRB online system automatically. This is not Trojans Hockey Club but the TMG CRB system that imposes the deadline.

Please note that Simon Gibbons (Club Chairman) and Gaynor Toms (England Hockey Southern Region Representative) can also verify your documents.

Safeguarding Training

Trojans Hockey Club is committed to creating and maintaining a safe and positive environment for all young people involved in hockey. It accepts its responsibility to help safeguard the welfare of all young people and protect them from poor practice, abuse and bullying.

We encourage everyone working with young people to be up to date with Safeguarding. It is a requirement that all managers and lead coaches at minimum have undertaken Safeguarding Training.

Trojans Hockey Club will ensure that all managers and lead coaches have undertaken the England Hockey Online Safeguarding and Protecting Young People in Hockey Course.


 

What does the course involved?

This course provides a basic level of awareness to help safeguard children and young people within hockey. The course is hockey specific explaining best practice and what to do if you have a concern regarding child protection. This course takes approximately 45mins to complete and after completion you can save and print your certificate instantly. Please send a copy of your certificate to Jaimie Ellis.

How do I access the course?

To access the course you can email the Welfare Officer with your name and contact details, they can then arrange for you to access the course.


 

Welfare officer contact details and role description [link to page]

 
 
 
 

CONTACT

Trojans Hockey Club

Stoneham Lane

Eastleigh

Hampshire

SO50 9HT

 

Email: info@trojanshockey.co.uk

 

Call: 023 80 612400

© Trojans Hockey Club. All Rights Reserved.

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